Privacy Policy

Last updated: 1 July 2026

This Privacy Policy explains how Affordable Price Websites collects, uses, stores and protects personal information when you visit this website, contact the business, become a client, or receive website-related services.

Affordable Price Websites takes privacy seriously and aims to handle personal information fairly, securely and in line with applicable UK data protection law.

Who this Privacy Policy applies to

This Privacy Policy applies to personal information collected through the Affordable Price Websites website and through direct business dealings with Affordable Price Websites.

It applies to:

  • people who visit this website;
  • people who contact Affordable Price Websites by form, email, phone, WhatsApp, social media or another method;
  • potential clients who ask for a quote or website information;
  • clients who use Affordable Price Websites for website design, hosting, maintenance, support or related services;
  • people whose details may be processed as part of providing website services to a client.

Who is responsible for your information

Affordable Price Websites is a sole-trader business. For the purposes of UK data protection law, Affordable Price Websites is responsible for personal information collected through this website and through direct client relationships.

If you have any questions about this Privacy Policy or how your personal information is handled, you can contact Affordable Price Websites using the details below:

Email: contact@affordablepricewebsites.co.uk
Phone: 07909 090506

Information collected through this website

When you use the Affordable Price Websites website, personal information may be collected in the following ways.

Contact form information

If you complete a contact form, Affordable Price Websites may collect:

  • your name;
  • your email address;
  • your phone number;
  • where you heard about Affordable Price Websites;
  • the message or enquiry you submit;
  • confirmation that you have accepted the privacy checkbox;
  • technical information linked to spam prevention, form security and website protection.

Contact form submissions may be stored in WordPress, Ninja Forms, website/server records and email inboxes so that Affordable Price Websites can respond to your enquiry and keep an appropriate record of the communication.

Emails, phone calls, WhatsApp and social media messages

If you contact Affordable Price Websites by email, phone, WhatsApp, Facebook, Instagram or another communication method, the information you provide may be stored so that your enquiry can be handled, followed up and referred back to where needed.

This may include your name, contact details, message content, business details, social media links and any information you choose to provide.

Website usage and analytics information

This website may collect technical and usage information such as your IP address, device type, browser type, pages visited, approximate location, referral source and how visitors use the website.

This information may be collected through tools such as Google Analytics, Google Site Kit, Google Search Console, cookies and similar technologies.

Information collected from clients

If you become a client or enquire about becoming a client, Affordable Price Websites may collect and use information needed to provide website services.

This may include:

  • your name and business name;
  • email addresses and phone numbers;
  • business address or service-area information where needed for your website;
  • website content, wording, images, logos, reviews and other materials you provide;
  • social media links and business profile links;
  • domain name and registrar information;
  • temporary access details for services such as GoDaddy, domain registrars, WordPress or Google services where needed;
  • contract details and service agreement information;
  • support requests, change requests and website maintenance records;
  • invoice and payment records where applicable.

Clients are asked not to provide unnecessary personal information, sensitive information or login details unless they are required for the service being provided.

Sensitive personal information

Affordable Price Websites does not intentionally collect sensitive personal information through this website. This includes information such as health information, religion, ethnicity, political opinions, criminal offence information, financial hardship details, ID documents or similar information.

If you choose to include sensitive information in a message or enquiry, it will only be used where necessary to respond to you or provide the requested service.

Children’s information

The Affordable Price Websites website and services are not aimed directly at children, and Affordable Price Websites does not intentionally collect personal information from children through this website.

Affordable Price Websites may work with businesses or organisations in the future whose services involve children, such as nurseries, preschools, schools, clubs or charities. In those situations, the client is responsible for making sure they have the correct permissions, consents and legal basis for any children’s information, images or content they provide for use on their website.

Affordable Price Websites will only use such information as needed to provide the agreed website service.

How your information is used

Affordable Price Websites may use personal information to:

  • respond to enquiries;
  • provide quotes and information about website services;
  • prepare, send and manage contracts or service agreements;
  • build, host, maintain and support client websites;
  • manage domain, website, WordPress, form, email, analytics, security and backup settings;
  • set up or manage website tools such as Google Analytics, Google Search Console, Google Site Kit, reCAPTCHA, contact forms and SMTP settings;
  • provide website support, troubleshooting and content changes;
  • send occasional service updates, pricing updates or business news to existing clients;
  • keep records of enquiries, clients, payments, contracts and support requests;
  • improve this website and understand how visitors use it;
  • protect the website, server, forms and services from spam, misuse, security threats or fraud;
  • comply with legal, accounting, tax or regulatory obligations;
  • deal with disputes, complaints or legal claims where necessary.

Lawful bases for using your information

Affordable Price Websites will only use personal information where there is a lawful reason to do so. Depending on the situation, the lawful basis may include:

  • Contract: where information is needed to provide website services or take steps before entering into a contract;
  • Legitimate interests: where information is needed to respond to enquiries, run the business, provide support, improve services, keep records, protect the website or communicate with existing clients;
  • Consent: where you have actively agreed to something, such as certain cookies or optional marketing activity;
  • Legal obligation: where information must be kept or used for legal, tax, accounting or regulatory reasons.

Contact forms, Ninja Forms and WP Mail SMTP

This website uses contact forms to allow visitors to send enquiries. Form submissions may be processed using WordPress, Ninja Forms and WP Mail SMTP.

When you submit a form, the information you provide may be stored in the website dashboard, sent by email and stored on the website/server as part of normal form handling, security and support processes.

Form submissions are used to respond to your enquiry and keep an appropriate record of the communication.

Google reCAPTCHA

This website may use Google reCAPTCHA to help protect forms from spam, abuse and automated submissions.

Google reCAPTCHA may collect technical information such as your IP address, browser information, device information, cookies and how you interact with the website. This information is processed by Google and is subject to Google’s own privacy policy and terms.

Cookies and analytics

This website uses cookies and similar technologies. Some cookies may be necessary for the website to work properly. Other cookies may be used for analytics, performance, security, spam prevention or to understand how visitors use the website.

Affordable Price Websites uses tools such as Google Analytics, Google Site Kit and Google Search Console to understand website performance and visitor behaviour. These tools may collect information such as pages visited, device type, browser type, approximate location, referral source and interactions with the website.

This website uses a cookie banner. Analytics cookies may be set depending on your cookie choices, browser settings and the way the website tools are configured.

You can control cookies through the cookie banner where available and through your browser settings. A separate Cookies Policy provides more detail about cookies used on this website.

Third-party links and embedded services

This website may include links to third-party websites or services, including WhatsApp, Google reviews, Google Business Profile, Facebook, Instagram and, in the future, Google Maps.

If you click a third-party link or interact with an external service, that third party may collect and process your personal information under its own privacy policy. Affordable Price Websites is not responsible for the privacy practices of third-party websites or services.

Payments and invoices

Most client payments are made by standing order. Affordable Price Websites does not collect or store client bank card details through this website.

Where invoices are requested or required, invoice and payment records may be kept for business, accounting and tax purposes. These records may include your name, business name, contact details, invoice details, payment status and service information.

Client websites and customer data

Affordable Price Websites provides website design, hosting, maintenance and support services for clients. As part of those services, Affordable Price Websites may be able to access information stored on client websites, such as contact form submissions, customer enquiries, website content, WordPress data, plugin data, email records, backups or server records.

For personal information collected through a client’s own website, the client is usually responsible for deciding what information is collected, why it is collected and how it is used. In those situations, Affordable Price Websites will usually act as a service provider or processor, handling information only as needed to provide hosting, maintenance, security, backups, troubleshooting and support.

Clients are responsible for making sure their own website content, privacy policy, cookie policy, forms, images, testimonials and marketing activity are lawful and appropriate for their business.

Login details and access credentials

Clients may sometimes provide temporary access details for services such as domain registrars, GoDaddy, WordPress, Google services or other website-related accounts.

Affordable Price Websites only uses access details where needed to provide the agreed service, such as setting up a website, pointing a domain name, configuring WordPress, setting up analytics, resolving a support issue or maintaining a website.

Access details are stored securely using protected Google account tools, with strong password protection and two-factor authentication enabled on the main Google account. Access to these details is limited and they are kept only for as long as needed to provide the service, unless there is a genuine business, security or support reason to retain them.

Clients are encouraged to change passwords or remove access once work has been completed if they prefer to manage access themselves.

Use of AI tools

Affordable Price Websites may use AI-assisted tools to help draft, edit, structure or improve website wording, business content, page layouts, social media wording or related business materials.

Affordable Price Websites avoids entering sensitive personal information, login details, passwords or unnecessary private information into AI tools. AI-generated content is reviewed before use and should not be treated as final without human checking.

Portfolio, reviews and marketing

Affordable Price Websites may use client business names, logos, public reviews, testimonials and screenshots of completed websites as part of normal portfolio, review and marketing activity.

This will usually relate to work completed by Affordable Price Websites, information already made public by the client, or examples that are reasonable to show as part of a website design portfolio.

Affordable Price Websites will not intentionally publish private login details, private contact information, confidential project information or sensitive personal information as part of portfolio activity.

If you are a client and would prefer your business, website screenshot, logo or review not to be used in this way, you can contact Affordable Price Websites and ask for it to be removed or not used in future marketing.

Who your information may be shared with

Affordable Price Websites does not sell personal information.

Personal information may be shared with trusted services and providers where needed to run the website, respond to enquiries, provide services, manage client websites or meet legal obligations.

This may include:

  • website hosting, cPanel, server and backup providers;
  • WordPress, themes, plugins and website tools;
  • Ninja Forms and WP Mail SMTP for contact forms and email delivery;
  • Google services, including Google Analytics, Google Search Console, Google Site Kit, Google reCAPTCHA, Google accounts and Google storage tools;
  • WhatsApp Business, Facebook and Instagram where you contact or interact with Affordable Price Websites through those platforms;
  • contract and document signing providers such as Xodo or OpenSign;
  • domain registrars such as GoDaddy or other registrars where needed to manage domain settings;
  • hosting or technical support providers where needed to investigate or resolve a website, server, email or security issue;
  • trusted admin or social media support where this forms part of a client service;
  • banks, payment providers, accountants, HMRC, professional advisers or legal advisers where needed for payment, tax, accounting, legal or business purposes;
  • other third parties where you ask for, agree to or reasonably expect information to be shared as part of the service.

Where your information is stored and processed

Affordable Price Websites mainly uses UK and European services where possible. Website hosting and backup storage are currently located in the Netherlands.

Some third-party providers, such as Google, WhatsApp, Meta, AI tools, contract signing services and other online service providers, may process information in the UK, the European Economic Area or other countries.

Where personal information is processed outside the UK or EEA, Affordable Price Websites relies on the safeguards, terms and data protection measures provided by the relevant service provider where required by law.

How long information is kept

Affordable Price Websites keeps personal information only for as long as there is a genuine business, legal, accounting, support, security or service reason to keep it.

Enquiries that do not become clients may be kept while there is a genuine reason to follow up or refer back to the enquiry, and are reviewed periodically.

Client records may be kept while you remain a client and afterwards where needed for tax, accounting, legal, contract, support, security, website history, domain history, backup, dispute or legitimate business purposes.

Login details and access credentials are kept only while needed to provide the service or where there is a genuine support, security or business reason to retain them. Where possible and appropriate, access details may be deleted, updated or removed when no longer needed.

Website backups and server records may temporarily retain information even after it has been deleted from the live website, until those backups or records are replaced, deleted or expire in the normal course of business.

How your information is protected

Affordable Price Websites uses reasonable technical and organisational measures to protect personal information.

These may include password protection, two-factor authentication, secure Google account access, reputable hosting, website security tools, backups, software updates, limited access to information and careful handling of client login details.

No website, email account, online service or storage system can be guaranteed to be completely secure. However, Affordable Price Websites aims to take sensible steps to reduce the risk of unauthorised access, loss, misuse or disclosure.

Service updates and existing client emails

Affordable Price Websites may occasionally contact existing clients with service updates, pricing updates, business news or information relevant to their website service.

This is not a regular newsletter. If you are an existing client and do not want to receive non-essential business updates, you can ask Affordable Price Websites to stop sending them. Important service, billing, security or account-related messages may still be sent where necessary.

Blog comments, user accounts, online payments and bookings

The Affordable Price Websites website may include blog posts, but visitors cannot leave blog comments.

This website does not currently provide public user accounts, customer logins, online checkout, online payments, online booking calendars or newsletter signup forms.

If these features are added in the future, this Privacy Policy may be updated to explain how any additional personal information is collected and used.

Your data protection rights

Depending on the circumstances and the lawful basis being used, you may have rights under UK data protection law. These may include the right to:

  • ask for access to personal information held about you;
  • ask for inaccurate information to be corrected;
  • ask for personal information to be deleted in certain circumstances;
  • ask for the use of your information to be restricted in certain circumstances;
  • object to certain uses of your information;
  • ask for certain information to be transferred to another provider where applicable;
  • withdraw consent where processing is based on consent.

These rights are not absolute and may depend on the circumstances. For example, Affordable Price Websites may need to keep certain information for legal, accounting, contract, support, security or dispute reasons.

To make a data protection request, contact Affordable Price Websites using the contact details in this Privacy Policy.

Your right to object

You have the right to object to certain uses of your personal information, including where information is used based on legitimate interests.

If you object, Affordable Price Websites will consider your request and stop using your information in that way unless there is a lawful reason to continue.

Complaints

If you have concerns about how your personal information is being handled, please contact Affordable Price Websites first so the issue can be looked into.

You also have the right to complain to the Information Commissioner’s Office, which is the UK regulator for data protection matters.

ICO website: www.ico.org.uk

Changes to this Privacy Policy

Affordable Price Websites may update this Privacy Policy from time to time to reflect changes to the website, services, tools, legal requirements or how personal information is handled.

The latest version will be published on this page with the updated date shown at the top.

Contact Affordable Price Websites

If you have any questions about this Privacy Policy or how your personal information is handled, contact Affordable Price Websites using the details below:

Email: contact@affordablepricewebsites.co.uk
Phone: 07909 090506